Professional Remote Executive Assistant at 3rd Brain Digital

Join Our Team as a Remote Executive Assistant at 3rd Brain Digital!

Are you a proactive, detail-oriented individual with excellent organizational skills? 3rd Brain Digital is looking for a talented Executive Assistant to support our CEO and CRO. This remote position offers the opportunity to enhance operational efficiency and support our leadership team, allowing them to focus on strategic decision-making and business growth.

Job Title: Remote Executive Assistant
Salary: $10K/yr – $30K/yr
Location: Remote
Hours: US Central hours starting at 8am, Monday-Friday

About Remote Executive Assistant Role

As an Executive Assistant at 3rd Brain Digital, you’ll play a crucial role in supporting our CEO and CRO by managing routine tasks and facilitating communication. This role requires a tech-savvy individual with strong organizational skills and the ability to multitask effectively. Excellent communication skills and a proactive approach are essential, with the potential for growth into a leadership role within the company.

Key Responsibilities:

• Daily Tasks:
  • Achieve Inbox 0, ensuring prompt responses and organized follow-ups.
  • Update ClickUp with the day’s progress and any new tasks, action items, or meeting notes.
  • Maintain CRM with the latest interactions and ensure pipeline accuracy.
  • Attend meetings and take detailed notes.
  • Transcribe and format voice memos.
• Weekly Tasks:
  • Organize meeting agendas and ensure follow-up actions are implemented.
  • Review the upcoming week’s calendar to prioritize tasks and meetings for the executive team.
  • Sync with the executive team to ensure priorities are aligned.
• Monthly Tasks:
  • Compile and present a monthly report of operational metrics.
  • Coordinate and schedule monthly team meetings and follow-ups.
  • Review and coordinate new job postings for the month.
• Quarterly Tasks:
  • Review and optimize administrative processes for efficiency.
  • Prepare and assist in the execution of quarterly strategic planning sessions.

Additional Objectives:

• Take Accurate Meeting Notes: Attend meetings with the executive to take detailed notes and assist with project updates and meeting follow-ups.
• Maintain Orderly ClickUp Project Tracking with Meeting Notes: Ensure all projects are accurately tracked in ClickUp, with all meeting notes documented and accessible.
• Maintain Accurate CRM/Pipeline with Meeting Notes: Keep the CRM and sales pipeline updated, ensuring all interactions and meeting notes are accurately recorded.
• Coordinate Executive’s Schedule: Work with the internal team to ensure meetings are booked or adjusted on the executive’s calendar.

Qualifications

• Excellent English written and verbal communication abilities.
• Proficient with email and Google Docs.
• Great attention to detail and time management skills.
• Takes initiative and seeks opportunities to improve.
• 99%+ Internet and Power Uptime.
• Willing to work US Central hours starting at 8am, Monday-Friday.
• Must love technology, including ChatGPT/Claude and AI tools.
• Nice to have: Experience with Obsidian, Zapier, podcasting, automation, recruiting, or AI.

Benefits

• Competitive salary plus performance bonuses.
• Healthcare stipend after the first 180 days.
• Equipment stipend after the first 180 days.
• Up to 10 paid days off per year.
• Positive work culture focused on communication and transparency.

If you’re ready to take on a challenging and rewarding role, we’d love to hear from you!

Apply Here

We look forward to welcoming a new member to our dynamic team at 3rd Brain Digital!

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